Memo to staff to keep office clean

Memo to staff to keep office clean

Coronavirus has no doubt ground the world to a halt in 2020. While lockdowns all over the world are starting to ease a little, it’s important for us all to keep our eyes on the ball. Hygiene is our greatest weapon in the fight against coronavirus. That is why it is more important than ever to ensure clean working practices – no matter the nature of your business.

If you have not written and sent a memo to staff to keep the office clean, now is the time. It has never been more important for companies to take the lead and ensure their employees know about office cleanliness.

Related: Back to work safely: Deep cleaning & Disinfecting Your Workplace

Related: 7 advantages to outsource your office cleaning

How to maintain workplace safety?

Working policies you can implement

There are many working policies you can implement to help maintain workplace safety. 

– Group bubbles, for example, are becoming a popular method.  This makes certain groups of people form a ‘social bubble’ and only interact with each other where possible. 

– Another option could be limiting the days in a week your employees work. 

– Also, shifting rotas around to ensure employees are not too closely packed togethe could be another option to consider.

Change your workplace culture 

Changing workplace culture is a necessary consideration, too. 

– You should consider limiting or maybe even closing communal spaces where possible. 

– If you can, introduce floor-markings to show employees and customers a visual representation of the 1m gap required for social distancing. 

– Introduce a one-way system around your workplace to prevent the need for employees to pass one another in close proximity. Consider remote working options, too.

Establishing these working practices is not going to be easy. 

This is because this is a transitional period where everyone is trying to get used to new ways of living and working together. 

This means it’s essential that you keep communication as clear and regular as possible. 

A memo to staff to keep the office clean should be a high priority. However, don’t miss the opportunity to remind your employees that you are there to offer them the support and guidance they need.

If you have any doubts yourself about how to keep your business as clean as possible, be sure you read the HSE official business cleanliness guidelines thoroughly. There you will see a breakdown of the simple steps your business can take to keep as well protected from coronavirus as possible. If necessary, print that page and circulate it among employees.

An example memo for you to send to your staff

Keeping your company premises clean is now more important than ever . That’s why it is important that your employees are aware of what they should be doing as they come back to work.

It’s also important you let your employees know that you are there to support them through this difficult transition into new working practices.

With that in mind, here is an example memo you can send/email internally to your staff to inform them of your new business practices:


Dear Team Members,

First, allow me to welcome you all back to work. It has been a long few months, and the journey is far from over, but we are so glad to have you back. I sincerely hope you and your loved ones are in the best of health.  There is a lot of work that we all need to do to adjust to our ‘new normal’, but we can get there together.

Maintaining cleanliness, hygiene, and social distance is now of paramount importance. I have introduced measures to keep you and our customers as safe as possible, but you can help us even more. Please remember to wash your hands regularly, use face masks where appropriate, and shield any coughs and sneezes. Take some time to familiarise yourself with all the new signs around the office and do reach out if there is anything you are not sure of. 

We want your working environment to be as comfortable and safe as possible for you as we all ease back into our working lives. We’re listening, so if you have any concerns, questions, or there is anything you think that could be improved, don’t hesitate to speak to me. 

Working together, we can all stay as safe as possible.

[Your name]

[Your position]

Getting help if you need it

We’re now more conscious than ever of coronavirus and how it can spread, so things can only get better if we all keep things as clean as possible and maintain social distancing. If your business needs any assistance with the way you handle your disinfection cleaning regime, don’t hesitate to contact us today.

Whether it’s a one-off deep clean to make your premises safe for employees to return, or an ongoing and affordable office cleaning regime to keep your business safe, don’t hesitate to contact us for a quote today.

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